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On-campus Event Guidance

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As local conditions continue to improve and the University begins to welcome more of the community back to campus, guidance related to Harvard-related events continues to adapt, while being mindful of the pandemic’s substantial uncertainty and varying conditions regionally.

In order to meet the needs related to restarting in-person activities while continuing to protect the community, Harvard University Health Services and Harvard Environmental Health and Safety have outlined the following guidance for in-person events in both indoor and outdoor settings.

Guidance current as of July 13, 2021. 

Event and gathering guidance

Indoor gatherings and events

  • Face coverings must be worn by all participants.
  • Vaccinated individuals are no longer required to observe physical distancing. Unvaccinated individuals should strive to maintain a distance of 6 feet apart.
  • Ensure easy access to hand hygiene facilities and supplies.
  • Maximum occupancy for University sponsored, supervised indoor gatherings and events will be dictated by the ability to successfully adhere to University COVID-19 policies and guidance.
  • Maximum occupancy for non-sponsored indoor gatherings and events may not exceed 20 persons. Larger gatherings must be University sponsored and supervised.
  • The EHS document, “Room and Space Use General Guidance: Masked Occupants” should be used when choosing and designating rooms for events that do not include eating and drinking.
  • Under no circumstances may fire safety or occupancy limits be exceeded.
  • Maximum occupancy for University sponsored, supervised indoor gatherings and events with eating and drinking will be limited to 100 persons.
  • Eating and drinking at INDOOR events and gatherings is only allowed at University Sponsored, supervised events.

Outdoor gathering and event guidance

  • Unvaccinated individuals should strive to maintain a minimum distance of 6’ from others.
  • Unvaccinated individuals may only remove their face coverings when outdoors and are able to consistently maintain at least 6’ from others. This is for any event activity, including eating, drinking, and physical fitness.
  • Fully vaccinated persons are no longer required to wear a face covering when outdoors. Fully vaccinated individuals may also participate in any event activity outdoors without physical distancing.
  • Ensure easy access to hand hygiene facilities and supplies.
  • Maximum occupancy for University sponsored, supervised outdoor gatherings and events will be dictated by the ability to successfully adhere to University COVID-19 policies and guidance.
  • Booked events at venues require on-site supervision by the sponsor to ensure adherence to COVID-19 safety requirements.
  • Maximum occupancy for Non-sponsored outdoor gatherings and events may not exceed 20 persons. This is the maximum permitted occupancy, regardless of the size of the space. We may consider upping this number for non-sponsored events that DO NOT include eating and drinking.
  • Maximum occupancy for University sponsored, supervised outdoor gatherings and events with eating and drinking will be limited to 100 persons.
  • Maximum occupancy for Non-sponsored outdoor gatherings and events with eating and drinking will be limited to 20 persons.
  • All event participants must follow face covering guidance as indicated above and in Table 2 of this document.