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University Travel Guidance, Registration Requirement, and Reimbursement Policy

Dear Members of the Harvard Community,

Over the past few months, we have gradually resumed lower-risk University-related travel. Recognizing that travel is critical for academic and professional pursuits, we are committed to facilitating travel under safe conditions.

Since the pandemic began, our travel guidance has sought to protect individual travelers, the Harvard community, and the communities to which we travel. Our on-campus community’s high vaccination rate (96% students and 97% employees as of today), combined with increasing global vaccination rates and mitigation measures—such as masking, testing, and government-mandated quarantines and proof of vaccination—significantly reduce the risk of infection. Travel still poses risks, however, and individuals should carefully consider their destination’s risks and take appropriate precautions.

The following applies to official (non-personal) travel for University business and academics.

COVID-19 University Travel Guidance

Effective today, we are updating our COVID-19 travel guidance:

International Travel Registration Requirement and Reimbursement Policy

While we are enabling more University-related travel, we are also updating important measures to respond quickly and effectively if conditions change abroad during the COVID-19 pandemic and in the future. When crises occur abroad, knowing our affiliates’ location and contact information is critical.

Effective today, you must register all Harvard-related international travel with International SOS, the University’s emergency response provider. For years, students have registered their international trips as a condition of receiving credit or funding. Now, we are extending the international trip registration requirement to faculty, staff, and researchers. Proof of registration will be required for reimbursement. Please review the updated travel and reimbursement guidance to learn more about the reimbursement process. You can also learn more about the benefits of registering your international travel with the University’s emergency response provider.

We will continue to monitor public health conditions and adjust the University’s travel guidance and requirements accordingly.

Sincerely,

Alan M. Garber
Provost

Katie Lapp
Executive Vice President

Mark C. Elliott
Vice Provost for International Affairs

Giang T. Nguyen
Executive Director, Harvard University Health Services